By choosing to invest in virtual space, entrepreneurs are given the freedom to organize meetings in a safe and disinfected environment that can accommodate patterns of social distance if necessary. To maintain a company’s culture in multiple offices, distributed teams must be fully connected. Ensuring that new recruitments have technology oficina virtual providencia that allows them to collaborate effectively is essential to feel that they are really part of a team; for example, video conferences can promote relationships in ways that only voice calls cannot. The space itself also has a major impact on the connection, so make sure to include the needs of employee engagement in your design.
Avoid this by keeping teams connected and working together regardless of distance. Make sure everyone has the technology and spaces they need to work effectively between offices. That includes everything from video conference equipment and meeting rooms to fast and reliable WiFi.
In terms of performance, an office, says Ethan Bernstein, an associate professor of business administration at Harvard Business School, is not needed for productivity. But just because we don’t have to be in the office to perform work tasks effectively doesn’t mean it’s useless. There are several functions that a physical office space can perform, he says, even though people still do a lot of their work from home. When the world switched remotely at the beginning of the pandemic, the adaptability of workers quickly became apparent.
In fact, talented people could live in the cities of their choice, potentially lower living costs and proximity to the people and places they love, while still working for leading organizations. A monthly trip to headquarters or meeting colleagues at a shared destination may be sufficient. This approach can be a winning proposition for both employers and employees, with profound effects on the quality of talent that an organization has access to and the cost of that talent.
And as proof of their focus on customer service, flexible office space providers have been very helpful on a case-by-case basis, and many of them offer discounts on rental proposals over the next six months. While distance success stories can affect companies to reduce the amount of office space they enroll in, the general need for a physical meeting point will continue to prevail. According to Dixon, the demand for IWG office space has even increased in the US alone. Many companies are moving to a “center and radio” model, he explains, with multiple small satellite offices available to employees, and a simplified headquarters serving as the company’s headquarters.
In 2016, when REI announced plans for the campus, it said it would create a meeting place to boost creativity and bring thousands of employees together. But with many of his employees who worked remotely because of the pandemic, the open-air recreation shop decided to market the 8-hectare complex. He quickly turned his office space plans to include smaller satellite locations in the outskirts of Seattle. Before the pandemic, conventional wisdom had been that offices were critical to productivity, culture and winning the war for talent. Companies have been fighting intensively for headquarters space in major urban centers around the world, and many have focused on solutions considered promoting collaboration. Seal, open office designs, hospitality and joint work were the battle cries.
I suggest that managers set up a structure to ensure that office time is optimized for time. For example, create a team schedule so that the days in the office make more sense and focus on connections, both planned and accidental. The advent of zooming has forced many teams to adjust their meeting mania to reduce hours in front of a screen. I’ve seen teams bring permanent meetings back from an hour to 45 or even 30 minutes, and their meetings have become much more efficient. When the pandemic disappears, executives cannot expect office life to be the way it was.
The McKinsey report and my company’s findings describe how long-term technological advancements will exist during the pandemic, not just in the short term. Prepandemic digital transformation and cloud migration were not a priority for all companies, and we should not return to that status quo just because our employees are returning to the office. Technological innovations have stimulated new business skills, such as the ability to share business ideas in traditionally isolated departments. The new technology will also be useful and perhaps necessary to welcome workers who are uncomfortable with the return. It is important for business leaders to recognize these factors when we return employees. Before the pandemic, I wrote about the mission to humanize the workplace and how to put humanity at the forefront of business, be it employees or customers.
In recent years, we have also seen the rapid emergence of joint workplaces where employees from different companies can rent offices or offices near where they live . These joint workplaces are teams with meeting rooms, kitchens and often more services than a traditional headquarters. In addition, some companies rent out their offices to employees of other companies. Chances are that if you asked someone if they would rather work from an office or from home, they would say their home (or joint workplace). In a recent report from my company, Chess Media Groupwe discovered that 90% of employees believe that an organization that offers flexible work environments is more attractive than an organization that does not. For organizations that want to attract and retain top talent, it seems almost essential that employees do not have to work full-time from an office.
Not all companies will be able to provide remote work options or flexibility in the working week, but all business leaders can and should look for ways to improve employee engagement. Better benefits mean happier employees and the best benefits benefit from and support other local businesses. With a satellite office at a new location, you can adjust the employee benefits to the location. This could mean a free membership to a nearby gym or sports club, or a cycling sharing program in a city that offers this travel option.